diff --git a/Repositories/otago_eprints/otago_eprints/cfg/phrases-en.xml b/Repositories/otago_eprints/otago_eprints/cfg/phrases-en.xml
index e2d9fe4..ea1ac2e 100755
--- a/Repositories/otago_eprints/otago_eprints/cfg/phrases-en.xml
+++ b/Repositories/otago_eprints/otago_eprints/cfg/phrases-en.xml
@@ -471,7 +471,7 @@
 
 	<!-- local additions and fixes -->
     <ep:phrase ref="eprint_fieldname_affiliations">Affiliations</ep:phrase>
-    <ep:phrase ref="eprint_fieldhelp_affiliations">Please select from the list below the department(s), research group(s) and/or series within the University that this item is affiliated with. You may select as many as required.</ep:phrase>
+    <ep:phrase ref="eprint_fieldhelp_affiliations">Please select from the list below the department(s), research group(s) and/or series within the University that this item is affiliated with. You should select as many as are appropriate to this item. Note that you may have already entered a department name on a previous screen; you should still add the appropriate department here, however, to ensure consistency of indexing.</ep:phrase>
     <ep:phrase ref="metapage_title_affiliations">Affiliations</ep:phrase>
     <ep:phrase ref="viewname_eprint_affiliations">Organisational Unit within the University</ep:phrase>