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  12. <h2>Information Science Discussion Papers Series: Author Guidelines</h2>
  13.  
  14. <p>These guidelines are for authors intending to submit a paper to the
  15. <EM>Information Science Discussion Papers Series</EM>. While these
  16. guidelines are not binding, it would be helpful if authors could adhere to
  17. them as much as possible.</p>
  18.  
  19. <p>The current coordinator of the series is Nigel Stanger. Please <A
  20. HREF="mailto:dps@infoscience.otago.ac.nz">contact him</A> if you have any
  21. questions about these guidelines or the series as a whole.</p>
  22.  
  23.  
  24. <h3>Purpose of the <EM>Series</EM></h3>
  25.  
  26. <p>The <em>Discussion Paper Series</em> is intended as a semi-formal
  27. vehicle for staff in the department to publish research in a timely manner.
  28. Papers typically reflect work in progress and may not include final
  29. results. Many papers that appear in the series are early versions of papers
  30. that are later published in conferences or journals. If you have recently
  31. submitted a conference or journal paper, we encourage you to forward a copy
  32. to the <A HREF="mailto:dps@infoscience.otago.ac.nz">series coordinator</A>
  33. for inclusion in the series.</p>
  34.  
  35. <p>The papers are sent to a selection of Information Systems departments at
  36. several universities in New Zealand, Australia and Asia. Copies are also
  37. archived in the Hocken Library, and where possible posted electronically on
  38. the Department&#8217;s web site. Papers published in the series reflect the
  39. research effort of the department, and due care should therefore be taken
  40. in their production.</p>
  41.  
  42.  
  43. <h3>Formatting</h3>
  44.  
  45. <p>We do not enforce a particular style on authors; many of the papers
  46. submitted to the series have also been submitted to conferences or
  47. journals, and must therefore adhere to the style requirements of the
  48. particular conference or journal. However, it would be helpful if authors
  49. could adhere to some basic formatting guidelines wherever possible.</p>
  50.  
  51. <p>Please use &#8220;standard&#8221; fonts such as <FONT
  52. FACE="Times">Times</FONT>/<FONT FACE="Times New Roman">Times New
  53. Roman</FONT>, <FONT FACE="Palatino">Palatino</FONT>, <FONT
  54. FACE="Arial">Arial</FONT>/<FONT FACE="Helvetica">Helvetica</FONT>, <FONT
  55. FACE="Symbol">Symbol</FONT> (Symbol) and
  56. L<sup>A</sup>T<sub>E</sub>X&#8217;s Computer Modern, in the size range
  57. 10&#8211;12pt. Do not use non-standard fonts unless absolutely necessary,
  58. as this may complicate the production process.</p>
  59.  
  60. <p>Leave at least a 2.54cm (1 inch) margin around the body text, and ensure
  61. that margins are suitable for double-sided printing.</p>
  62.  
  63. <p>Include page numbers if possible, centered at the bottom of the page.
  64. (It may be possible to add these later if you submit the original source
  65. file(s) of your paper&#8212;see below.)</p>
  66.  
  67. <p>Please check your paper for grammar, spelling, correct cross-references,
  68. etc. If possible, get someone else to read the paper before submitting it.
  69. Most papers are not checked before publication.</p>
  70.  
  71.  
  72. <h3>Length</h3>
  73.  
  74. <p>There are no length restrictions as such, but we would prefer papers to
  75. be less than thirty pages in length, as larger papers are unwieldy to deal
  76. with. Particularly large documents could possibly be published as a
  77. departmental technical report instead.</p>
  78.  
  79.  
  80. <h3>Submitting a paper</h3>
  81.  
  82. <p>You may submit papers in either hard copy or electronic form. We prefer
  83. electronic form so that the papers can be downloaded from our web site.
  84. Please email electronic submissions to the <A
  85. HREF="mailto:dps@infoscience.otago.ac.nz">series coordinator</A>. Hard copy
  86. papers should be given directly to the coordinator (Nigel Stanger). If you
  87. are submitting in electronic form, please use one of the following formats
  88. (in descending order of preference):</p>
  89.  
  90. <h4>PDF</h4>
  91.  
  92. <p>PDF is the most preferred format. However, there are some things you
  93. need to be aware of when generating a PDF file. First, if your paper
  94. contains bitmapped images, please <EM>disable</EM>
  95. &#8220;Downsampling&#8221; of colour and grayscale images, as this can
  96. render your images illegible. In Acrobat Distiller, these options can be
  97. disabled in the &#8220;Compression&#8221; section of &#8220;Job
  98. Options&#8221;. You do not need to disable downsampling of black and white
  99. images, as these are downsampled to a much higher resolution of 300dpi.</p>
  100.  
  101. <p>Second, if you use L<sup>A</sup>T<sub>E</sub>X to produce your paper and
  102. use the Computer Modern fonts, you must generate the PDF file using
  103. PostScript versions of these fonts, or the PDF produced will be unreadable
  104. on screen. This problem can be avoided by using one of the alternate font
  105. packages, such as the <TT>times</TT> or <tt>palatino</tt>.</p>
  106.  
  107. <p>If you are unsure about any of the above, please submit your original
  108. document(s) instead.</p>
  109.  
  110.  
  111. <h4>L<sup>A</sup>T<sub>E</sub>X</h4>
  112.  
  113. <p>If you produced your paper using L<sup>A</sup>T<sub>E</sub>X, you are
  114. welcome to submit the source (preferred) or the DVI file (or both).</p>
  115.  
  116.  
  117. <h4>Other formats (word processor, HTML, etc.)</h4>
  118.  
  119. <p><em>If there is no other option</em>, submit your original document(s)
  120. in whatever format you produced them in. Currently we can handle MS Office,
  121. WordPerfect and HTML documents. It may be possible to handle other formats,
  122. but nothing is guaranteed.</p>
  123.  
  124. <p>Note that original document formats can often require considerable
  125. additional work in order to render them suitable for publication, which is
  126. why this is the least preferred option. Word documents in particular seem
  127. to cause all sorts of difficulties.</p>
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